Supt. Bill Hampton reported to the District 55 School Board Nov. 13 that the district overall had a clean audit for 2000-01.
Auditors noted four reportable conditions, which the district will be able to deal with in upcoming years, Supt. Hampton said.
The auditors, Pauly Rogers and Co., P.C., first reported condition suggested the school district develop detailed cost records for fixed assets, detailing records of land, buildings and equipment at original or estimated original cost.
The recommendation related to the fourth reportable condition, which mentioned that the state will begin requiring the records during fiscal year 2002-03 along with other changes in governmental accounting.
The district does not maintain records of fixed assets, Supt. Hampton said, although it does keep records on new equipment. To begin maintaining the records, the district will need to hire someone to inventory the district’s fixed assets.
Supt. Hampton suggested that the school board complete the task in this year’s budget because the service will be considerably more expensive the following year when many government agencies will be scrambling to complete the task.
The second reportable condition was an over expenditure of $2,349 in the district’s Drug and Alcohol Grant Fund and of $250 in a Serve Oregon Grant at Holley School. The district received more grant money in those funds than anticipated and spent but never formally appropriated the money, Supt. Hampton said.
The report noted that the transportation report to the state inaccurately reported, by $1,000, the current year depreciation amounts. The district was made aware of the discrepancies and will correct the depreciation amount and resubmit the report to the state.