Council OKs $54,600 for aerial mapping

Sean C. Morgan

Of The New Era

The Sweet Home City Council authorized the Public Works director to spend some $54,600 to complete “aerial base mapping” and photos for the entire city, within city limits and the urban growth boundary.

The council agreed to contract with 3Di West for the service, including a 10-percent contingency fee.

Public Works Director Mike Adams said the city needs the information the maps can provide.

Adams told the council it is important that the city have photography of the city and resulting information available for use by all departments, specifically, Community Development (Planning), police and Public Works..

The Community Development Department uses aerial base maps with a geographic information system for locating properties, streets, buildings and other information, Adams said. The city is using photos taken in 2000, but the city has continued to grow. The department can better help customers by providing current and accurate information.

The Police Department can use the maps for tactical operations, in which aerial photos allow police to plan and deploy officers from local and outside agencies to best secure crime scene perimeters, anticipate where suspects may escape the perimeter and more, Adams said. They are also useful in planning for search warrants and strategic planning, in which photos are used for planned events, such as parades and unanticipated emergency events, such as armed intruder incidents at schools and other facilities.

Public Works wants to update an existing 14-year-old data set and bring the data into conformance with current standards of drawing with geographical information system graphics, Adams said. Full contiguous contours for the city will aid in infrastructure planning and provide better presenation materials when planning issues come before city decision-makers.

Improved visuals will give city officials an opportunity to research potential funding sources for storm water and street utilities by helping them identify building, walk and driveway surfaces, and commercial and residential locations on each property.

The funds for the project are drawn from the project-equipment reserve fund, Adams said.

The council also agreed to spend $64,400, plus a 10-percent contingency, for consulting services for preliminary design work for wastewater treatment plant upgrades with Brown and Caldwell.

The city is operating under an agreement with the Department of Environmental Quality to reduce inflow and infiltration (I&I) by January 2010.

I&I is water that leaks into the city’s sewer system through deteriorating and cracked pipes or through cross connections to storm water systems. Too much I&I, during heavy rains, can cause the wastewater treatment plant to bypass untreated wastewater into the South Santiam River.

The city has spent some $4 million in loan money from DEQ in the first two phases of its I&I reduction effort. It has borrowed an additional $2 million and spent approximately $360,000 of that on gathering better data.

“The construction projects to date have been beneficial to the overall integrity and improvement of the wastewater system,” Adams said. “However, I&I reduction results have been inconclusive for the first two phases of the collection system due to poor data quality in difficult flow monitoring conditions and limited rainfall.

Information gathered in the third phase “will provide a solid foundation for the decisions that must be made regarding where to focus future sewer system investments for maximum return,” Adams said. To meet the terms of the city’s agreement with DEQ, “a number of relatively small-scale improvements are required to the wastewater treatment plant as identified in the 2002 Wastewater Facilities Plan.”

Improvements include upsizing the filtration system to improve compliance during routine wet season flows and upgrading the facility computer system to make sure critical processes will function at all times.

By following the terms of the agreement with the DEQ, the city is not fined when heavy rain forces bypasses at the wastewater treatment plant.

In other business, the City Council:

– Recommended approval of liquor licenses by the Oregon Liquor Control Commission for Spoleto’s Pizzeria, 4804 Hwy. 20, and Santiam Stop and Shop, 1306 Main St.

– Gave no recommendation on a new liquor license for a new owner at T&M Pizza, 1111 Main St.

In the police investigation in response to the license request prior to the council meeting, police were unable to contact the new owner, and the new owner had apparently has not provided requested documentation to OLCC, Police Chief Bob Burford said.

– Held a public hearing and passed a resolution allowing the Colorado Educational and Cultural Facilities Authority to issue $16.5 million in bonds to the Educational Media Foundation. the parent company of KLUV radio, which leases transmitter space from KFIR.

The bonds will be used to acquire a Federal Communications Commission license to operate a contemporary Christian music radio station, with public affairs programming, public service announcements and personal counseling by phone to the listeners; equipping the radio station; and paying costs for the issuance. The foundation needed a local governmental body to hold a public hearing on the matter.

The facilities are located at 28041 Pleasant Valley Road.

– Completed third reading and adopted an ordinance vacating Nandina Street right-of-way between 53rd and 54th avenues.

– Completed third reading and adopted an ordinance rezoning tax lot 100 to medium density residential.

– Approved changes to the Youth Advisory Council bylaws.

The changes include changing the two sixth-grade positions to one additional high school and one additional junior high position. The single East Linn Christian Academy position and the single home school position were changed to at-large.

Meeting dates and times were changed from twice monthly to the third Thursday of the month from 6:30 p.m. to 9 p.m.

Youths interested in serving on the council should contact City Manager Craig Martin at 367-8969 for further information.